Top 15 Microsoft Excel Assessment Test Questions. With Answers & Explanations [2023 Edition]

Overview

In this post we will learn how to get prepared for Microsoft Excel Pre Employment Test by looking at Top Microsoft Excel Assessment Test Questions and Answers. We are also going to look at how companies conduct excel skills test, how employers test for Excel skills, review sample questions asked as part of Excel Portion of Job Interview and look at the resources to get prepared for each test the fastest way possible.

There are many reasons employers choose to test candidate’s knowledge during job interview. Many positions, like administrative, finance, data analysis, and project management, require regular Excel usage, making it essential to test candidates' proficiency. Excel's wide usage for data organization, manipulation, and analysis prompts employers to evaluate candidates' ability to handle data effectively and create accurate reports.

Proficiency in Excel leads to increased work efficiency, streamlined processes, and better data analysis, enhancing overall productivity. Excel's role in data-driven decision-making makes it crucial for candidates to demonstrate their data analysis, reporting, and presentation abilities. Excel skills and knowledge showcase problem-solving aptitude through the application of functions and formulas for complex tasks. Accurate data management and attention to detail are crucial for business operations, reducing errors and ensuring data integrity.

As Excel is a versatile tool applicable in various job roles, testing candidates' Excel skills aids employers in assessing their adaptability to different tasks. Excel proficiency is also vital for generating clear, concise reports and visual data presentations, facilitating effective business communication. Additionally, proficient Excel users can manage time efficiently when handling data-related tasks, ensuring timely task completion.

Excel skills also help in optimizing resources like budget allocation and resource planning, contributing to cost-effectiveness. As Excel is frequently used in collaborative projects, employers look for candidates who can work effectively in teams, especially during data sharing and analysis. Lastly, Excel skills indicate candidates' technical competency, a valuable attribute in today's digital and data-driven work environment.

 

Why Companies Test Candidates

Employers use various methods to test candidates for Excel skills, ensuring they have the necessary proficiency for the job. These testing methods can range from simple assessments to more complex scenarios.

There are multiple providers that conduct the tests and each one of the tests is a little different. Most of the time employers use below providers to conduct the tests.

  • Kenexa Prove It Excel Test
  • Criteria Excel Skills Test
  • Microsoft Office Specialist (MOS) Excel Certification
  • eSkill Excel Test
  • Brainbench Microsoft Excel Assessment
  • Indeed Assessments Excel Test

Employers choose these testing systems based on factors such as the level of detail required, the number of candidates to assess, and the specific skills they want to measure. These tests help employers identify candidates with the right Excel skills and ensure that they can handle the data-related tasks required for the job effectively.

 

 

Methods Employers Use to Test Candidates

Here are some common ways employers test candidates for Excel skills:

  1. Excel Proficiency Test: This is a standardized test specifically designed to evaluate candidates' Excel skills. It typically includes questions on basic formulas, functions, formatting, data manipulation, and data analysis.
  2. Practical Excel Exercises: Candidates may be given practical exercises that involve working on real-world Excel tasks, such as creating spreadsheets, analyzing data, and generating reports.
  3. Spreadsheet Review: Employers may ask candidates to submit their previous Excel work or sample spreadsheets for review, allowing them to assess the candidate's level of expertise.
  4. Online Skill Assessment Platforms: There are online platforms that offer Excel skill assessments with various difficulty levels. Employers can use these platforms to administer tests to candidates remotely.
  5. Excel Interview Questions: During interviews, employers may ask candidates specific Excel-related questions to gauge their knowledge and problem-solving abilities.
  6. Case Studies: Candidates may be presented with Excel-based case studies, where they have to use Excel to analyze data and solve business-related problems.
  7. Excel Simulation Exercises: Candidates might be asked to complete simulated Excel tasks within a controlled environment, allowing employers to observe their performance in real-time.
  8. Excel Add-in Assessments: Some employers use Excel add-ins that can track and analyze candidates' Excel actions in real-time during the assessment.
  9. Excel Projects: Candidates may be given an Excel-related project to complete, which involves using advanced Excel skills to solve complex business problems.
  10. Group Excel Exercises: During assessment centers or group interviews, candidates may collaborate on Excel exercises to demonstrate their ability to work as a team and use Excel effectively.

 

Each employer might use a slightly different variation of the Excel test. The Excel Assessment Test typically broken down into a multiple-choice section and an interactive portion.

Some tests are timed but some of them do not have a limit on how long applicant can take to answer the questions, but there might be exceptions.

Employers use various testing systems and tools to conduct these assessments. Some common testing systems for evaluating candidates' Excel skills include:

  • Multiple Choice Questions,
  • Multiple Answer Questions,
  • True/False Questions
  • and Interactive Questions

It is rare that only one type of question is used during the test – most of the time questions are part of the large pool and testing software randomly selects certain number of questions from the pool and presents them to the candidate.

 

 

Complexity Levels of Excel Tests

Microsoft Excel employment assessment tests are designed to evaluate candidates' Excel skills based on the complexity of tasks they are likely to encounter in their respective job positions. These assessment tests are tailored to match candidates with roles where they can effectively leverage their Excel expertise. As Excel offers a wide range of functionalities, the evaluation ensures candidates' technical proficiency aligns with the complexity of tasks they will encounter in their job positions.

Excel's recent feature developments, such as dynamic arrays, XLOOKUP function, and improvements in data connectivity and collaboration, may also be part of the assessment to ensure candidates are up-to-date with the latest Excel capabilities.

Candidates at the advanced level are expected to have advanced formula skills and confidence in creating custom formulas to adapt to any situation. They should be well-versed in handling complex data analysis and decision-making tasks using Microsoft Excel.

  • Microsoft Excel Basics Test: This test assesses candidates' skills in performing fundamental Excel functions, such as printing, formatting cells, and basic calculations. It is suitable for entry-level or experienced candidates applying for positions like Administrative Assistants, Retail Store Managers, Sales Representatives, and Accountants.
  • Intermediate Microsoft Excel Test: The intermediate test requires more than basic knowledge but is not as complex as the advanced level. Candidates should study and practice using various Excel tools, and practical experience in solving problems with Excel is beneficial. This level is intended for professionals like Business Analysts, Project Managers, and Architects.
  • Advanced Microsoft Excel Test: This test is designed for positions that require a deep understanding of Excel's advanced features. Candidates will be evaluated on their proficiency with Excel Tables, Pivot tables, data importing, generating reports, creating macros, and using advanced functions like IF, IFS, VLOOKUP, SUMIFS, and VBA. This level is typically aimed at Senior Professionals, Executives, Financial Analysts, and Scientists.

How To Pass Excel Test for Job Interview

Skills Employers are Looking For?

Proficiency in Excel leads to increased work efficiency, streamlined processes, and better data analysis, enhancing overall productivity. Excel's role in data-driven decision-making makes it crucial for candidates to demonstrate their data analysis, reporting, and presentation abilities. Excel skills and knowledge showcase problem-solving aptitude through the application of functions and formulas for complex tasks. Accurate data management and attention to detail are crucial for business operations, reducing errors and ensuring data integrity.

There are many reasons employers choose to test candidate’s knowledge during job interview. Many positions, like administrative, finance, data analysis, and project management, require regular Excel usage, making it essential to test candidates' proficiency. Excel's wide usage for data organization, manipulation, and analysis prompts employers to evaluate candidates' ability to handle data effectively and create accurate reports.

As Excel is a versatile tool applicable in various job roles, testing candidates' Excel skills aids employers in assessing their adaptability to different tasks. Excel proficiency is also vital for generating clear, concise reports and visual data presentations, facilitating effective business communication. Additionally, proficient Excel users can manage time efficiently when handling data-related tasks, ensuring timely task completion.

Excel skills also help in optimizing resources like budget allocation and resource planning, contributing to cost-effectiveness. As Excel is frequently used in collaborative projects, employers look for candidates who can work effectively in teams, especially during data sharing and analysis. Lastly, Excel skills indicate candidates' technical competency, a valuable attribute in today's digital and data-driven work environment.

Take a Free Excel Concepts Practice Test

Question 1: What is Microsoft Excel?

An Excel spreadsheet is a digital tool used for organizing, analyzing, and storing data in a tabular format. It consists of rows and columns that intersect to form individual cells, where data can be entered and manipulated. Excel spreadsheets are widely used in various industries for tasks such as financial analysis, data management, budgeting, and reporting. Excel's continuous development introduces new features and enhancements, such as dynamic arrays, XLOOKUP, and improved data connectivity options, making it a powerful tool for data analysis, reporting, and decision-making in today's professional environments.

Below listed are some key Microsoft Excel Spreadsheet concepts that are most frequently tested during the excel interview and assessment test:

  • Rows: Rows run horizontally in an Excel spreadsheet and are labeled with numbers (1, 2, 3, etc.). Each row represents a unique record or data entry.
  • Columns: Columns run vertically in an Excel spreadsheet and are labeled with letters (A, B, C, etc.). Each column represents a specific data field or attribute.
  • Cells: Cells are the individual intersections of rows and columns. They are identified by their unique cell reference, which consists of the column letter and the row number (e.g., A1, B5, C10).
  • Data Entry: Users can input data into cells, such as numbers, text, dates, and formulas, to perform calculations and data manipulation.
  • Arithmetic Operations: Excel allows users to perform basic arithmetic operations like addition, subtraction, multiplication, and division on numeric data within cells.
  • Functions: Excel offers a wide range of built-in functions that can perform complex mathematical, statistical, and logical operations on data. Functions can be used to calculate sums, averages, find maximum or minimum values, and much more.
  • Formulas: Formulas are expressions that use cell references and functions to perform calculations and automate tasks. They start with the equals sign (=) followed by the formula expression.
  • Data Analysis: Excel provides tools for data analysis, such as sorting and filtering data, creating charts and graphs, and performing data validation.
  • Conditional Formatting: Users can apply conditional formatting to cells based on specific criteria, allowing data visualization and highlighting important information.
  • Collaboration: With cloud-based versions like Excel Online and Excel for Microsoft 365, multiple users can collaborate on the same spreadsheet simultaneously, enhancing teamwork and data sharing.

 

Question 2: What is the latest version of Microsoft Excel?

As of the current date, the latest version of Microsoft Excel is Excel 2023, which is part of the Office 365 subscription. It comes with the most recent features and improvements for enhanced data analysis, visualization, and collaboration. Previous versions of Excel include Excel 2021, Excel 2019, Excel 2016, Excel 2013, Excel 2010, Excel 2007, and Excel 2003. It is essential for candidates to be familiar with the latest version of Excel and its features as part of the pre-employment assessment test.

 

Question 3: What is Excel ribbon?

In Microsoft Excel, the Ribbon refers to the topmost area of the application that contains various menu items, tools, and commands. It is a dynamic user interface element that replaces the traditional toolbars and menus found in older versions of Excel. The Ribbon is designed to provide users with quick access to a wide range of functions and features, making it easier to navigate and utilize the application efficiently.

Key Features of Excel Ribbon:

  1. Tabbed Structure: The Ribbon is organized into multiple tabs, each representing a specific category of commands. Common tabs include Home, Insert, Page Layout, Formulas, Data, Review, and View.
  2. Groups: Each tab on the Ribbon contains groups of related commands. For example, the Home tab includes groups for Clipboard, Font, Alignment, and Number.
  3. Command Buttons: Within each group, there are command buttons that perform various functions. These buttons can range from simple tasks like formatting text to more complex operations like creating charts and applying conditional formatting.
  4. Contextual Tabs: Some tabs on the Ribbon are contextual, meaning they appear based on the specific task or object selected. For example, when a chart is selected, a new tab called "Chart Tools" will appear on the Ribbon.
  5. Customization: Users can customize the Ribbon by adding or removing commands to suit their preferences and workflow.
  6. Keyboard Shortcuts: The Ribbon includes keyboard shortcuts that can be accessed by pressing the Alt key, revealing shortcut letters for each tab and command.
  7. Ribbon Display Options: Excel allows users to customize the Ribbon's display by hiding or showing it using the CTRL+F1 shortcut.

Excel's Ribbon is a powerful feature that enhances the user experience by providing a user-friendly and intuitive interface. It makes Excel's extensive functionality easily accessible, streamlining the process of creating, formatting, and analyzing data for various tasks and industries.

 

Question 4: What is the difference between Microsoft Excel for Desktop and Excel Online

The difference between Microsoft Excel for Desktop and Excel Online lies in their accessibility, usage, and storage options.

Microsoft Excel for Desktop

Microsoft Excel for Desktop, such as Excel 2019, is a full-fledged electronic spreadsheet program installed directly on your computer. To access Excel for Desktop, users need to launch the application from their computer's software and open files with the extension "xlsx." It offers a comprehensive set of features and tools for data manipulation, analysis, and calculation.

Key Features of Excel for Desktop:

  • Excel for Desktop does not require an internet connection to create, view, or edit workbooks. Users can work on their Excel files even without internet connectivity.
  • Comprehensive Functionality: The Desktop version provides access to a wide range of functions, formulas, and data analysis tools, making it suitable for complex data management tasks.
  • Local File Storage: Excel files are stored directly on the user's computer or local network, ensuring data privacy and control.

 

Excel Online

Excel Online is a web-based version of Microsoft Excel that allows users to create, view, and edit Excel workbooks directly from their web browsers. It is part of the Microsoft Office 365 suite and is designed to facilitate collaboration and remote access to workbooks.

Key Features of Excel Online:

  • Web-Based Access: To use Excel Online, users can open their web browsers and access the application through their Microsoft Office 365 accounts.
  • Cloud Storage: Excel Online workbooks are stored on cloud-based platforms like OneDrive or Dropbox. This enables seamless access and collaboration from any device with an internet connection.
  • Real-Time Collaboration: Multiple users can collaborate on the same workbook simultaneously, making it ideal for team-based projects.
  • Limited Offline Access: While Excel Online primarily relies on an internet connection, Microsoft provides an option to enable limited offline access through OneDrive synchronization.

With Excel Online you use your web browser to create, view, and edit Excel workbooks. You store excel documents on OneDrive or Dropbox. After you’ve created your online workbook, you can share it with specific groups of people or make it public. People can view your worksheets, sort and filter data, and drill into the details of PivotTables on the web or mobile device.

Big advantage of using Excel Online is that you don't need to have Excel application installed and that multiple people can view and edit Excel workbook at the same time. When you’re working with others in Excel Online, you can edit the worksheet as you usually would. When others edit the worksheet, Excel Online shows their presence and the updates right away.

 

Question 5: What is data validation in Excel, and how do you set it up?

Data validation in Excel is a feature that allows you to control the type of data that can be entered into a cell. It helps ensure data accuracy and consistency by restricting input to specific criteria. To set up data validation, follow these steps:

  1. Select the cell or range where you want to apply data validation.
  2. Go to the "Data" tab in the Excel ribbon.
  3. Click on "Data Validation" in the "Data Tools" group.
  4. In the Data Validation dialog box, choose the type of validation you want, such as whole number, decimal, date, text length, or custom formula.
  5. Configure the criteria and error message settings as needed.
  6. Click "OK" to apply data validation to the selected cells.

 

Question 6: How can you wrap text within a cell?

To wrap text within a cell in Excel, follow these steps:

  1. Select the cell or cells where you want to wrap the text.
  2. Go to the "Alignment" group in the "Home" tab of the Excel ribbon.
  3. Click on the "Wrap Text" button.

When you enable text wrapping, any text that exceeds the width of the cell will be displayed on multiple lines within the same cell, making it fully visible.

 

Question 7: What is a Macro in Microsoft Excel?

A macro in Microsoft Excel is a series of recorded actions or commands that automate repetitive tasks. It allows users to perform complex operations with a single click, making data processing more efficient. Macros are created using the Visual Basic for Applications (VBA) programming language. VBA enables users to write custom code to control Excel's functions, manipulate data, and perform various tasks automatically.

 

Question 8: What is the language to write Macros in Microsoft Excel?

The language used to write Macros in Microsoft Excel is Visual Basic for Applications (VBA). VBA is an event-driven programming language that allows users to automate tasks, create custom functions, and interact with Excel's objects and data. To create a Macro, you use the VBA editor within Excel, where you write and store your VBA code.

 

Question 9: How can you wrap text within a cell in Microsoft Excel?

To wrap text within a cell in Microsoft Excel, follow these steps:

  1. Select the cell or cells where you want to wrap the text.
  2. Go to the "Alignment" group in the "Home" tab of the Excel ribbon.
  3. Click on the "Wrap Text" button.

When you enable text wrapping, any text that exceeds the width of the cell will be displayed on multiple lines within the same cell, making it fully visible.

 

Question 10: Explain the concept of merging cells in Excel?

Merging cells in Excel means combining two or more adjacent cells into a single larger cell. This is often used for formatting purposes to create headings or titles that span across multiple columns. When you merge cells, the content of the upper-left cell becomes the content of the merged cell, and the content of other cells is discarded. However, it's essential to use merging judiciously as it may affect data analysis and calculations. It is recommended to use merging mainly for visual presentation or reporting purposes.

 

Question 11: How do you freeze rows and columns in an Excel?

To freeze rows and columns in an Excel worksheet, follow these steps:

  1. Position the cursor at the cell where you want to freeze rows and columns (typically, this is the first cell beneath the row or to the right of the column you want to freeze).
  2. Go to the "View" tab in the Excel ribbon.
  3. In the "Window" group, click on the "Freeze Panes" button.
  4. Select either "Freeze Panes," "Freeze Top Row," or "Freeze First Column" based on

 

Question 12: What is the difference between "COUNT" and "COUNTA" functions?

Answer: The "COUNT" function in Excel is used to count the number of cells within a range that contain numerical values. It does not count cells with text or empty cells. On the other hand, the "COUNTA" function is used to count the number of cells within a range that are not empty, including cells with text or other non-numeric values.

For example, if we have a range of cells A1:A5 with values 10, 20, "Hello", "", and 30, the COUNT function would return 3 (counting only numerical values), and the COUNTA function would return 4 (counting all non-empty cells).

 

Question 13: How do you apply conditional formatting in Excel?

Answer: To apply conditional formatting in Excel, you can follow these steps:

  1. Select the cells or range you want to format.
  2. Go to the "Home" tab on the Excel ribbon.
  3. Click on the "Conditional Formatting" button.
  4. Choose the type of conditional formatting you want to apply, such as "Highlight Cells Rules" or "Top/Bottom Rules."
  5. Select the specific rule or criteria, such as "Greater Than," "Equal To," or "Text that Contains."
  6. Set the formatting options, such as the cell color, font color, or other styles.
  7. Click "OK" to apply the conditional formatting.

Excel will automatically apply the specified formatting to the cells that meet the specified criteria.

 

Question 14: What is the "VLOOKUP" function in Excel?

Answer: The "VLOOKUP" function in Excel is used to search for a value in the first column of a table and return a corresponding value from a specified column within the same row. It stands for "Vertical Lookup" and is particularly useful for finding data in large datasets.

The syntax of the VLOOKUP function is: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

  • "lookup_value" is the value you want to find in the first column of the table.
  • "table_array" is the range of cells that contains the data you want to search.
  • "col_index_num" is the column number from which you want to retrieve the result.
  • "range_lookup" is an optional argument that specifies whether you want an exact match or an approximate match. Use FALSE for an exact match and TRUE (or omitted) for an approximate match.

For example, if you have a table with product names in column A and their corresponding prices in column B, you can use VLOOKUP to find the price of a specific product by providing its name as the lookup_value.

 

Question 15: What is the  purpose of using PivotTables in Excel?

Answer: PivotTables in Excel are used to summarize, analyze, and present large datasets in a more organized and dynamic way. They allow users to quickly transform rows of data into columns and perform calculations, making it easier to gain insights and visualize trends.

To create a PivotTable in Excel, follow these steps:

  1. Select the range of data you want to analyze.
  2. Go to the "Insert" tab on the Excel ribbon.
  3. Click on the "PivotTable" button.
  4. Choose where you want to place the PivotTable (e.g., a new worksheet or an existing one).
  5. Click "OK" to create the PivotTable.

Once the PivotTable is created, you can drag and drop fields from the data into the "Rows," "Columns," "Values," and "Filters" areas to organize and summarize the data. You can also perform calculations like sum, average, count, etc., on the values to get meaningful insights from the data.

 

Question 16: How can you create a chart or graph in Excel?

Answer: To create a chart or graph in Excel, follow these steps:

Select the data you want to include in the chart.
Go to the "Insert" tab on the Excel ribbon.
Click on the "Recommended Charts" button to see suggested chart types, or select a specific chart type from the "Charts" group.
Choose the desired chart type (e.g., column, line, pie, etc.).
Excel will automatically create the chart using the selected data.
Once the chart is created, you can customize it by adding titles, labels, data labels, and adjusting the chart style and colors. Charts in Excel are a powerful way to visually represent data, making it easier to interpret and analyze.

 

Question 17: Describe the purpose of using the "SUMIF" function in Excel.


Answer: The "SUMIF" function in Excel is used to sum values in a range based on specific criteria. It allows you to add up values that meet a given condition. The syntax of the SUMIF function is: =SUMIF(range, criteria, [sum_range])

"range" is the range of cells that will be evaluated against the "criteria."
"criteria" is the condition or criteria that you want to apply.
"sum_range" is the range of cells containing the values you want to sum. If this argument is omitted, Excel will sum the values in the "range" specified.
For example, if you have a list of sales data in column A and corresponding quantities in column B, you can use the SUMIF function to sum the quantities for a specific product. If product names are in column A and quantities in column B, the formula would be:
=SUMIF(A:A, "Product A", B:B)

This formula would sum all quantities for "Product A" in column B and return the total.

 

Question 18: How do you insert a new worksheet and rename it in an Excel?


Answer: To insert a new worksheet in an Excel workbook, follow these steps:

Right-click on any existing worksheet tab at the bottom of the Excel window.
Select "Insert" from the context menu.
A new worksheet will be added to the workbook.
To rename the newly inserted worksheet:

Double-click on the default name of the new worksheet (e.g., "Sheet1").
Type the desired name for the worksheet and press Enter.
The new worksheet will now be renamed with the provided name.

 

Question 19: What is the purpose of protecting a worksheet in Excel?


Answer: Protecting a worksheet in Excel is used to prevent accidental or unauthorized changes to the data, formulas, or layout of the worksheet. It helps maintain data integrity and ensures that specific cells or ranges remain locked while allowing other cells to be edited.

To apply protection to a worksheet:

Go to the "Review" tab on the Excel ribbon.
Click on the "Protect Sheet" button in the "Changes" group.
In the "Protect Sheet" dialog box, you can set a password to prevent others from unprotecting the sheet without the password.
Choose the specific elements you want to protect, such as cells, formatting, or inserting/deleting columns and rows.
Click "OK" to apply the protection.
Once the worksheet is protected, users will be restricted from making changes to the protected elements, and they will need to unprotect the sheet using the specified password to edit those elements.

 

Question 20: Explain the concept of conditional summing using the "SUMIFS" function in Excel.


Answer: The "SUMIFS" function in Excel allows you to sum values based on multiple conditions by specifying criteria in different columns.

 

Question 21: How can you quickly find and replace specific data in an Excel worksheet?


Answer: To quickly find and replace specific data in Excel, you can use the "Find and Replace" feature. Go to the "Home" tab on the Excel ribbon, click on "Find & Select," then choose "Replace." Enter the data you want to find and the replacement, and click "Replace All" to update all instances.

 

Question 22: What are the steps to sort data in Excel?


Answer: To sort data in Excel based on multiple columns, follow these steps: select the range you want to sort, go to the "Data" tab, click "Sort," and choose the primary column to sort by. Then, click "Add Level" to add a secondary column, and so on for additional columns. Click "OK" to apply the sorting.

 

Question 23: Describe the difference between "AVERAGE," "MEDIAN," and "MODE" functions in Excel.


Answer: In Excel, the "AVERAGE" function calculates the arithmetic mean of a range of numbers, the "MEDIAN" function returns the middle value in a sorted list, and the "MODE" function returns the most frequently occurring value in a range.

 

Question 24: How can you use the "COUNTIF" function in Excel?


Answer: The "COUNTIF" function in Excel allows you to count cells that meet a specific criterion. To use it, specify the range you want to evaluate and the criterion. For example, "=COUNTIF(A1:A10, ">50")" counts the number of cells in range A1:A10 that are greater than 50.

 

Question 25: How do you use the "IFERROR" function in Excel?

Answer: The "IFERROR" function in Excel allows you to handle errors that may occur in a formula. It checks if a formula results in an error and returns a specified value if true, or the original result if false.

 

Question 26: Describe the purpose of using the "SUBTOTAL" function in Excel.

Answer: The "SUBTOTAL" function in Excel calculates a subtotal for a range of data based on a specified function (e.g., SUM, AVERAGE) while excluding other subtotals in the range. For example, "=SUBTOTAL(9, B2:B10)" calculates the sum of cells B2 to B10 while ignoring other subtotals in the range.

 

Question 27: How do you use the "RAND" function in Excel to generate random numbers?

Answer: The "RAND" function in Excel generates a random decimal number between 0 and 1. To use it, simply enter "=RAND()" in a cell, and Excel will recalculate the random number each time the worksheet is recalculated.

 

Question 28: Explain the concept of grouping and outlining data in Excel.

Answer: Grouping and outlining data in Excel allows you to collapse and expand rows or columns to show or hide detailed information. This is useful for organizing and summarizing large datasets and simplifying data analysis.

 

Question 29: What is the purpose of using the "TRANSPOSE" function in Excel?

Answer: The "TRANSPOSE" function in Excel is used to change the orientation of data from rows to columns, or vice versa. It allows you to reorganize data and create a transposed version of the original dataset.

 

Question 30: How do you use the "HYPERLINK" function in Excel?

Answer: The "HYPERLINK" function in Excel creates clickable links to websites, documents, or other locations. To use it, enter "=HYPERLINK("URL", "Link Text")" in a cell, where "URL" is the web address or file path, and "Link Text" is the text to display as the hyperlink.

 

Bonus Question: Describe the purpose of using the "INDEX" and "MATCH" functions in Excel together.

Answer: The "INDEX" and "MATCH" functions in Excel are often used together to retrieve data from a specific cell in a table. The "MATCH" function searches for a value in a specified range and returns its position, while the "INDEX" function retrieves the value from a specific cell based on the row and column position returned by "MATCH."

 

Bonus Question: How can you use the "TEXT" function in Excel to format dates and numbers?

Answer: The "TEXT" function in Excel is used to format dates, numbers, and text in a specific way. To use it, you specify the cell or value you want to format and provide a format code to define how the data should be displayed.

Jobs that Require Excel Assessment Test

Below listed jobs most likely will require Excel Assessment Test as part of Job Interview and pr-employment hiring process:

  • Analysts
  • Accountants
  • Auditors
  • Administrative Assistants
  • Business Analysts
  • Cost Estimators
  • Teachers
  • Instructors
  • Investors
  • Bankers
  • Loan officers
  • Project Managers
  • Information Clerk
  • Knowledge worker
  • Data Analyst
  • Sales Analyst
  • Controller
  • Sales Managers
  • Marketing Manager
  • Marketing Analyst
  • Engineers
  • SEO Analysts
  • Price Analyst
  • Project Coordinators
  • QA analyst
  • Warehouse Managers
  • Support Specialists
  • a lot of other jobs

A lot of other jobs may require an Excel assessment as well. As you look at job listings, pay close attention to desired skills and any requirements listed. This may clue you in to whether you’ll be required to complete an Excel skills assessment.

Did you know?

Microsoft Excel is a comprehensive tool that allows businesses to record, track, and analyze data essential for measuring company performance, maximizing return on investment, and defining goals – when used to its fullest potential. A new employee who can comfortably navigate Excel is prepared to immediately contribute by producing meaningful, data-driven spreadsheets, reports, and graphs to best serve company needs.

Assessing a job candidate’s Microsoft Excel proficiency is an important step in making the right hire. The Beginners Microsoft Excel skills test is helpful in learning if a job candidate understands how to manipulate the many functions, tools, and formulas of Excel to present extensive information, identify key trends, or calculate financial and numerical data.

Microsoft Excel assessment test helps predict a job candidate’s ability to:

  • Enter sales figures and properly apply formulas to generate sales totals by date, representative, product or region.
  • Conditionally format cells with the goal of highlighting specific dates, values, or ranges.
  • Create bar graphs and pie charts from large datasets to illustrate critical company data, performance metrics, and outlook.

How To Prepare for Excel Assessment Test

One of the fastest ways to get ready for Excel Assessment Test is by learning more about the test and practicing sample questions. Here is why:

  • It is the Fastest Way to learn: One of the fastest way to learn to get ready for assessment test is is to use hands on questions and exercises that covers relevant material. The big advantage of  the file with practice questions is that it allows you to focus on the topics you already know and skip ahead to learn topics that you need to master.
  • You Learn by doing hands on practice: There are many benefits to utilizing practice exercises , and adequately prepared for Employment Assessment Test. With practice exercise files, you can get a feel for the types of questions they should expect to see during the test period, and they will also help them understand areas they need to improve on. After reviewing their practice test results, however, they can get a better sense of which areas are weakest. Having this knowledge, you can then focus your efforts in a more productive manner.
  • You actually learn the material: Recent studies show that a huge benefit of taking practice exercises increases familiarity of material. Using these study materials, you can get a feel for the layout and question types the exams will have and won't be as nervous when answering the actual questions.
  • You can time yourself: If Assessment Test is timed, it can be a big problem for you if you aren't used to having a strict time limit. By taking practice exercises and knowing approximately how long it take for you to answer one question, you can calculate allowable time and successfully plan your actual exam. With testing exercises, you can can practice and time yourself as you work on questions.

Succeeding on the Test: Tips and Tricks

Here's a list of 10 tips and tricks to help get you ready to pass an Excel interview and assessment test:

  1. Review Basic Excel Functions: Familiarize yourself with basic Excel functions like SUM, AVERAGE, COUNT, and IF statements. These are commonly used in data analysis.
  2. Practice Data Entry in Excel: Improve your data entry speed and accuracy by practicing entering data into Excel spreadsheets.
  3. Learn Data Formatting: Master data formatting techniques such as cell formatting, number formatting, and conditional formatting.
  4. Understand Formulas and Functions: Be proficient in using formulas and functions, such as VLOOKUP, INDEX-MATCH, and SUMIF, to manipulate data.
  5. Explore PivotTables and PivotCharts: Practice creating and working with PivotTables and PivotCharts to summarize and analyze data.
  6. Refresh your Knowledge of Excel Shortcuts: Learn keyboard shortcuts to navigate and perform tasks quickly. For example, Ctrl+C for copy, Ctrl+V for paste, and Ctrl+Z for undo.
  7. Use Latest Excel Templates: Familiarize yourself with pre-built Excel templates for various tasks like budgets, calendars, and invoices.
  8. Practice Data Sorting and Filtering: Practice sorting and filtering data to quickly analyze and extract relevant information.
  9. Review Latest Features of Excel Charts and Graphs: Learn to create and format different types of charts and graphs to visually represent data.
  10. Explore the latest in Excel Conditional Formatting: Understand how to apply conditional formatting to highlight cells based on certain criteria.

Next Step: Secure your Dream Job!

Get Ready Pass Excel Assessment Test to Secure your Dream Job!

  • Take a shortcut to learn how to get ready to pass the test the fastest way possible
  • Learn how to answer 50 most frequently asked questions
  • Learn from an expert who helped prepare students to pass Excel Assessment Test

Microsoft Excel is used in a lot of different jobs. Before hiring candidates, employers would like to make sure candidates have a good understanding of the application and will be able to use it to complete important functions that are required as part of the job.

Do you want to get ready for the Excel assessment exam quickly and pass it with the breeze? Download Top 50 Microsoft Excel Interview Questions and Answers ebook today to learn fast and get ready for the interview.

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Why PDF Download is the Best Option to Prepare for the Test

The best way to prepare for the test is to own preparation materials by downloading practice tests that match your needs. Unlike other cloud platforms we do not charge your recurring fees and allow your to download PDF, which you can use to get prepared for the assessment test. There is no shipment involved, as soon as payment is processed you can download the preparation material and start practicing.

Advantages of downloading assessment tests in PDF format to get ready for the assessment test:

  • No Recurring Fees - you download the PDF file and only pay for preparation material once
  • You do not need an Internet Connection to practice  (you can download the test on your device and practice in the remote location to get ready for the test more effectively)
  • PDF Assessment Tests are accessible on All Platforms and in any web browser (Operating Systems: MAC, Windows, IOS, Android or Linux. PDF Files can be opened in any browsers: Chrome, Firefox, Edge etc. PDF format is also device and resolution independent)
  • PDF Assessment Tests are Searchable - you can use search features of your PDF reader to find specific question, tips, recommendation or text you might be looking for
  • You Can make Annotations inside Downloaded PDF Assessment Tests (for example you can highlight questions, that might seem unclear, so you can come back and learn them later)

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