In this post we will learn how to get prepared for Microsoft Excel Pre Employment Test by looking at Top 50 Excel Test for Job Interview Questions and Answers. We are also going to look at how companies conduct excel skills test, how employers test for Excel skills, review sample questions asked as part of Excel Portion of Job Interview and look at the resources to get prepared for each test the fastest way possible.
Why Employers Test Job Candidates?
Assessing a job candidate’s Microsoft Excel proficiency is an important step in making the right hire. The intermediate Microsoft Excel skills test is helpful in learning if a job candidate understands how to manipulate the many functions, tools, and formulas of Excel to present extensive information, identify key trends, or calculate financial and numerical data.
Microsoft Excel is a complex business application which allows companies to record, track, and analyze data and perform very complex modelling and calculations, essential for measuring company performance, maximizing return on investment, and defining goals. Since Microsoft Excel is used in a lot of organizations, employers would like to make sure that candidates has solid Excel skills and experience using the tool. A new employee who can comfortably navigate is prepared to immediately contribute by producing meaningful, data-driven spreadsheets, reports, and graphs to best serve company needs.
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How Employers Test for Excel Skills?
There are multiple providers that conduct the tests and each one of the tests is a little different. Most of the time employers use below providers to conduct the tests
Because Microsoft Excel is so popular and useful, companies are trying to evaluate candidates by conducting pre-employment assessment test. An Excel Interview Test is a screening process employers use as part of the candidate employment interview to test a potential candidate on their knowledge and proficiency of Microsoft Excel.
Each employer might use a slightly different variation of the Excel test. The Excel Assessment Test typically broken down into a multiple-choice section and an interactive portion. Some tests are timed but some of them do not have a limit on how long applicant can take to answer the questions, but there might be exceptions.
Excel Skill Assessments through questions
There are different types of questions typically being presented during Excel Test :
- Multiple Choice Questions
- Multiple Answer Questions
- True/False Questions
Interactive Test Simulators
It is rare that only one type of question is used during the test – most of the time questions are part of the large pool and testing software randomly selects certain number of questions from the pool and presents them to the candidate.
Hands-On Excel Skill Assessment
Sometimes companies also conduct hands on Excel Job Interview Test when they provide candidates with sample data file as ask them to perform certain tasks with the data, based on instructions provided.
Excel Skills Tested as Part of Test
During Excel Interview employer assesses candidate’s ability to use Microsoft Excel's user interface quickly and efficiently to access the right features and perform simple tasks in the application. It validates fundamental knowledge from determining the best way to open a recently closed Workbook to using the correct formula to perform automatic calculations. Candidates are required to answer true/false, multiple-choice questions and multiple answer questions, based on Excel spreadsheets, charts and tables filled with sample data
Below is the list of topics candidates are tested for:
- Follow the correct steps to apply formatting, use formulas or accomplish certain things in spreadsheet
- Apply styles, use simple fill patterns and apply formatting
- Identify the proper keyboard shortcuts to accomplish tasks more quickly.
- Choose the right formula and cell references to automatically calculate values.
- Perform basic tasks like hiding rows, preventing cell overflow, and pasting data.
Since each question comes with a strict time limit (one minute or less), the test will also measure a candidate’s ability to quickly format, isolate and manipulate data under a significant amount of pressure without any outside help.
Hands On Abilities Evaluated
- Ability to edit Excel worksheets and workbook by identifying common functions, applying basic keyboard shortcuts, and manipulating columns and rows
- Ability to apply sorting and filtering options as well as statistical functions to explore and summarize values
- Ability to customize the look and feel of a Excel workbook using cell formatting tools
Microsoft Excel harbor very basic calculations to very advanced data processing and analysis that requires in-depth knowledge of every tools of Excel. Depending on the position candidate is applying for you are likely to face a pre-employment Excel test with varying level of difficulty. Microsoft Excel Employment Assessment tests can be categorized into at least three levels of difficulty:
- Microsoft Excel Basics Test: The basic test will evaluate your skills performing basic Excel functions. This can include anything from printing, formatting cells, inserting tables, and so on. If you have used Excel in the past or familiar with other similar applications you should be able to refresh your skills with the quick tutorial, practice sample excel interview questions to pass assessment test. Basic Excel Test for Interview Candidates is a screening process for entry-level or experienced candidates, including administrative assistants, retail store managers, Sales Representatives, Marketing Representatives, Accountants, Entry level Analysts, or any other position that requires using Microsoft Excel.
- Intermediate Microsoft Excel test: This test requires more than basic knowledge but is not as complex as the advanced level test. The intermediate Microsoft Excel skills test presents candidates with a series of timed questions designed to assess their knowledge of Microsoft Excel. For passing this test, you will need to study and practice in advance using different tools and resources and ideally have practical experience of solving problems with Microsoft Excel. The Intermediate Excel Test is typically offered to evaluate skills of Business Analysts, Project Managers, Architects and other professionals, that may be responsible for complex decision making.
- Advanced Microsoft Excel test: This test is designed for job that require to use Excel in a more complex manner. The test will evaluate your skills with pivot tables, creating macros, filtering, and functions such as IF, IFS, VLOOKUP, SUMIFS, VBA and other advanced concepts used in Microsoft Excel. An advanced Excel user would need to have advanced formula skills. He would have a skill and confidence to make his own formula to adapt to any situation. Typically, this test is offered to Senior Professionals, Executives, Financial Analysts, Scientists and other professionals that may need to use advanced features of Microsoft Excel.
What Employers are Looking For?
Microsoft Excel is a comprehensive tool that allows businesses to record, track, and analyze data essential for measuring company performance, maximizing return on investment, and defining goals – when used to its fullest potential. A new employee who can comfortably navigate Excel is prepared to immediately contribute by producing meaningful, data-driven spreadsheets, reports, and graphs to best serve company needs.
Assessing a job candidate’s Microsoft Excel proficiency is an important step in making the right hire. The Beginners Microsoft Excel skills test is helpful in learning if a job candidate understands how to manipulate the many functions, tools, and formulas of Excel to present extensive information, identify key trends, or calculate financial and numerical data.
Microsoft Excel assessment test helps predict a job candidate’s ability to:
- Enter sales figures and properly apply formulas to generate sales totals by date, representative, product or region.
- Conditionally format cells with the goal of highlighting specific dates, values, or ranges.
- Create bar graphs and pie charts from large datasets to illustrate critical company data, performance metrics, and outlook.
Top 50 Excel Interview Questions and Answers
1) What is the latest version of Microsoft Excel ?
2) What is Microsoft Excel ?
3) What is Excel Spreadsheet?
4) What is Excel ribbon?
5) What is the difference between Microsoft Excel 2019 and Excel Online
6) How can you wrap the text within a cell?
7) What is Macro in MS-Excel
8) What is the Language to write Macros in Microsoft Excel?
9) Is it possible to prevent someone from copying the cell from your worksheet?
10) What are charts in MS-Excel?
11) How can you sum up the Rows and Column number quickly in the Excel sheet?
12) Specify the order of operations used for evaluating formulas in Excel.
13) What is the keyboard shortcut to put the filter on data in Microsoft Excel 2016 or Excel 2019?
14) How can you add a new Excel worksheet?
15) What is the use of NameBox in MS-Excel?
16) How can you resize the column?
17) Explain pivot tables and its uses.
18) Which function can you use to capture the contents of an open windows application and insert it into Excel?
A) Click on “Insert tab then select “Icon Set”
B) Click on “Insert tab” then click on “Clip Art”
C) Click on “Home” Tab and then click on “Copy as Picture”
D) Click on “Insert” tab then click on “Screenshot”
19) How would you provide a Dynamic range in "Data Source" of Pivot Tables?
20) What will happened if you select column C and press icon outlined in red?
- It is the Select Center Column button.
- It is the content Center alignment button.
- It is the Delete Cell Contents button.
- It is a content Middle Align button.
21) Which event do you use to check whether the Pivot Table is modified or not?
22) How can you disable automatic sorting in pivot tables?
23) What is Freeze Panes in MS-Excel?
24) What could you do to stop the pivot table from loosing the column width upon refreshing?
25) Explain workbook protection types in Excel.
26) Explain the difference between SUBSTITUTE and REPLACE function in MS-Excel?
27) Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in Ms-Excel.
28) What is IF function in Excel?
29) Can we create shortcuts to Excel functions?
30) When selecting the “Margins” your selection is only applicable to the left and right side of the Worksheet.
32) You can rename the Excel Sheet on the bottom left corner.
33) To move to the previous worksheet and next sheet, what keys will you press?
34) What filter will you use, if you want more than two conditions or if you want to analyze the list using database function?
35) What is the quick way to return to a particular area of a worksheet?
37) What is the benefit of using formula in Excel sheet?
39) How can you disable the automating sorting in pivot tables?
40) What is the AND function does in Excel?
41) How cell reference is useful in the calculation?
42) What are Data Manipulation Functions in Excel.
43) What are the typical Microsoft Excel Data Formats? Name some of them.
a) It allows you to view what your document will look like before you physically print the pages.
b) You access the Print Preview area of the by pressing: Control + P.
c) You access the Print Preview area by clicking on the File tab (Backstage View) to go to the and then on the Print button.
d) All of the above statements are correct.
45)What filter should we use, if you want more than two conditions or if you want to analyze the list using database function?
46) What are the advantages of using formula in Excel sheet?
47) What is the order of sequence of operating mathematical operation in Excel?
48) What is the correct name of the area outlined in yellow on the screen print below
- Excel formula Bar
- Excel Cell Address Bar
- Excel Address Bar
- Excel Column and Row Address
- Excel Name Box
49) What is a Macro in Excel? How to create an Excel Macro?
50) What does the IF function in Excel?
- If you can navigate between questions go through the entire test and do the easiest, shortest questions first. Save the more difficult questions to come back to later; perhaps another part of the test will help you out with that question or trigger knowledge that you didn’t think you had and you already answered the questions you know the answers for.
- Keep a positive attitude throughout the test and stay relaxed. People who are positive and relaxed do better on tests than those who are negative and stressed out.
- Consider using flashcards to help you study. You can purchase blank flashcards or create them yourself from paper and put your questions and answers. Create flashcards for the questions you have missed in the past, so you can refresh the knowledge.
- Understand how much time you have to complete the test by dividing number of question in the test to the allotted time to determine time per question average you should use. Use this calculated average as a baseline and try to limit the time you spend on each question.
- Always watch for time remaining and be prepared to submit test results, before time expires.
- Even if you have no idea about the answer you still should try to guess and answer the question, since your guess might be correct
About the Author
Vadim Mikhailenko, MBA
Vadim lives in Milwaukee, Wisconsin and works as an Information Technology Consultant, Coach and Educator. Vadim is very passionate about Milwaukee community and teaches classes to underprivileged students at local community college to help them get employed. Throughout his consulting career Vadim studied a lot of tools and technologies and learned hiring process by helping organizations to hire candidates and also supported students to get prepared and to pass interview and assessment tests.
Vadim loves to share his knowledge with and enjoys teaching new skills to help you get hired for your dream job.
Next Step: Download PDF EBook
Top 50 Excel Assessment Test Questions and Answers
Top 50 Excel Assessment Test Questions and Answers PDF EBook teaches you everything you need to get ready for Basic and Intermediate Microsoft Excel Interview and prepare for Excel Assessment Test. You will practice most frequently asked questions on the exam and will learn what to do when you arrive at the exam testing center, how to manage your time when taking the exam, tips to manage your time during assessment test, tricks for answer questions in different formats and much much more.