Excel Test during Hiring Process
Microsoft Excel is the industry leading spreadsheet software program, a powerful data visualization and analysis tool which is used almost on any job, requiring data processing and analyses. Very frequently employers choose to test candidate's skills in Excel during the employment process
Hiring process for typically takes three to four weeks. Upon receiving an application, company hired recruiter or human resources representative screens your resume and cover letter as well as submitted application and reaches out directly to those who match the qualifications and availability of the open position.
There is a background and drug test you might see as part of the hiring process which confirms your credit history, criminal background and continued candidate interest in the position and then schedules an onsite interview.
Very frequently you might be asked to complete an Excel assessment test to confirm your knowledge and experience in Microsoft Excel and determine your fit for the position. This is one of the most challenging steps in the hiring process so make sure to take timed practice tests, track your scores, and ensure you get noticed. Get prepared for your test today and apply with confidence.
Next step is the interview with the hiring manager and determines your ability to perform the position successfully and your fit with the company and team. Usually, candidates receive standard interview questions, such as asking you to talk about your greatest strengths and weaknesses.
If the interview goes well and the candidate is determined to be the best fit, they receive an offer of employment offer and negotiate the benefits and start date on the job
What is Microsoft Excel Test
Microsoft Excel Job Test - used during the pre-employment process to check how proficient candidates are with core Microsoft Excel features and capabilities. The type of Excel test is geared to the job descriptions and capabilities tested are typically related to the knowledge required to succeed on the job. A Microsoft Excel test is a pre-employment hiring assessment that employers use during the recruitment process to check how proficient candidates are with Microsoft Excel. Spreadsheets allow users to input and analyze data efficiently, and are used in all kinds of office jobs; as such, Microsoft Excel Assessment Tests are becoming increasingly common. In this post we will learn how to get prepared for Microsoft Excel Pre Employment Test by looking at Top 50 Excel Test for Job Interview Questions and Answers. We are also going to look at how companies conduct excel skills test, how employers test for Excel skills, review sample questions asked as part of Excel Portion of Job Interview and look at the resources to get prepared for each test the fastest way possible. On this page you will learn about Microsoft Excel Assessment Test, Typical questions asked during the test and the best ways to prepare for the Excel Assessment Test.
Why Employers Test Job Candidates?
Assessing a job candidate’s Microsoft Excel proficiency is an important step in making the right hire. The intermediate Microsoft Excel skills test is helpful in learning if a job candidate understands how to manipulate the many functions, tools, and formulas of Excel to present extensive information, identify key trends, or calculate financial and numerical data.
Microsoft Excel is a complex business application which allows companies to record, track, and analyze data and perform very complex modelling and calculations, essential for measuring company performance, maximizing return on investment, and defining goals. Since Microsoft Excel is used in a lot of organizations, employers would like to make sure that candidates has solid Excel skills and experience using the tool. A new employee who can comfortably navigate is prepared to immediately contribute by producing meaningful, data-driven spreadsheets, reports, and graphs to best serve company needs.
Sample Excel Test Question
Did you know?
To increase your chances of passing the test you can learn about the assessment test format. You can ask in advance how many questions are on the test and what kind of questions are there (multiple choice questions, true false, simulator questions etc.). You can also learn about he time required to complete the test.
Excel Test During Job Interview
There are multiple providers that conduct the tests and each one of the tests is a little different. Most of the time employers use external test providers to conduct the tests.
Because Microsoft Excel is so popular and useful, companies are trying to evaluate candidates by conducting pre-employment assessment test. An Excel Interview Test is a screening process employers use as part of the candidate employment interview to test a potential candidate on their knowledge and proficiency of Microsoft Excel.
Each employer might use a slightly different variation of the Excel test. The Excel Assessment Test typically broken down into a multiple-choice section and an interactive portion. Some tests are timed but some of them do not have a limit on how long applicant can take to answer the questions, but there might be exceptions.
Typical Excel Capabilities Tested as Part of Test
Below is the list of topics candidates are tested for:
- Follow the correct steps to apply formatting, use formulas or accomplish certain things in spreadsheet
- Apply styles, use simple fill patterns and apply formatting
- Identify the proper keyboard shortcuts to accomplish tasks more quickly.
- Choose the right formula and cell references to automatically calculate values.
- Perform basic tasks like hiding rows, preventing cell overflow, and pasting data.
- Use Pivot tables to recognize and make sense of data.
- Add more than one row or column.
- Use filters to simplify your data.
- Remove duplicate data points or sets.
- Transpose rows into columns.
- Split up text information between columns.
- Use these formulas for simple calculations.
- Get the average of numbers in your cells.
- Use conditional formatting to make cells automatically change color based on data.
- Use IF Excel formula to automate certain Excel functions.
- Use dollar signs to keep one cell's formula the same regardless of where it moves.
- Use the VLOOKUP function to pull data from one area of a sheet to another.
- Use INDEX and MATCH formulas to pull data from horizontal columns.
- Use the COUNTIF function to make Excel count words or numbers in any range of cells.
- Combine cells using ampersand.
- Add checkboxes to Excel Document
- Add Hyperlink a content of the cell to point to a website or another place in Excel spreadsheet.
- Add drop-down menus to limit the selection, based on the content from another document
- Use the format painter to replicate formatting
Since each question comes with a strict time limit (one minute or less), the test will also measure a candidate’s ability to quickly format, isolate and manipulate data under a significant amount of pressure without any outside help.
Hands On Excel Skills and Abilities Evaluated
- Creating a new spreadsheet from scratch (i.e income statement, balance sheet, marketing report etc)
- Ability to edit Excel worksheets and workbook by identifying common functions, applying basic keyboard shortcuts, and manipulating columns and rows
- Ability to apply sorting and filtering options as well as statistical functions to explore and summarize values
- Executing basic calculations like adding, subtracting, multiplying, and dividing.
- Writing and formatting Excel column text and titles.
- Using Excel's auto-fill features and data sorting
- Adding or deleting columns, rows, and sheets.
- Keeping column and row titles visible as you scroll past them in a spreadsheet, so that you know what data you're filling as you move further down the document.
- Sorting textual and numerical data in alphabetical order.
- Ability to customize the look and feel of a Excel workbook using cell formatting tools
Excel Test Complexity Levels
Microsoft Excel harbor very basic calculations to very advanced data processing and analysis that requires in-depth knowledge of every tools of Excel. Depending on the position candidate is applying for you are likely to face a pre-employment Excel test with varying level of difficulty. Microsoft Excel Employment Assessment tests can be categorized into at least three levels of difficulty:
- Microsoft Excel Basics Test: The basic test will evaluate your skills performing basic Excel functions. This can include anything from printing, formatting cells, inserting tables, and so on. If you have used Excel in the past or familiar with other similar applications you should be able to refresh your skills with the quick tutorial, practice sample excel interview questions to pass assessment test. Basic Excel Test for Interview Candidates is a screening process for entry-level or experienced candidates, including administrative assistants, retail store managers, Sales Representatives, Marketing Representatives, Accountants, Entry level Analysts, or any other position that requires using Microsoft Excel.
- Intermediate Microsoft Excel test: This test requires more than basic knowledge but is not as complex as the advanced level test. The intermediate Microsoft Excel skills test presents candidates with a series of timed questions designed to assess their knowledge of Microsoft Excel. For passing this test, you will need to study and practice in advance using different tools and resources and ideally have practical experience of solving problems with Microsoft Excel. The Intermediate Excel Test is typically offered to evaluate skills of Business Analysts, Project Coordinators, Pricing analysts, SEO Analysts and other professionals, that may be responsible for complex decision making.
- Advanced Microsoft Excel test: This test is designed for job that require to use Excel in a more complex manner. The test will evaluate your skills with pivot tables, pivot charts, creating and managing macros, analyzing data and functions such as INDEX, MATCH, IF, IFS, VLOOKUP, SUMIFS and other advanced concepts. An advanced Excel user would need to have advanced formula skills and would have a skill and confidence to make his own formula to adapt to any situation. Typically, this test is offered to Senior Professionals, Data Analysts, Data Scientists, Project Managers, Financial Analysts and other professionals that may need to use advanced features of Microsoft Excel.
Excel Test for Job Interview
Find and Download An Assessment Test PDF
Jobs that Require Excel Skills
Excel skills are require to on a lot of jobs to do data analysis, data processing, dashboard building, preparing presentations and support decision making process. Below listed jobs most likely will test candidates using Excel Assessment Test as part of Job Interview and pre-employment hiring process::
- Data Analysts and Data Scientists manage data repositories inside and outside the databases and extract and process the data to create Pivot tables and pivot charts, use conditional formatting and actively use advanced Excel formulas XLOOKUP, IFERROR, MATCH, COUNTBLANK, VLOOKUP to create advanced documents like Income Statements, Balance Sheets, Marketing budgets and complete other data analysis activities to help facilitate decision making process
- Marketing Analyst, Marketing Manager and SEO Analysts focus on analyzing performance of marketing campaigns and reporting results by using Microsoft Excel features to create Marketing Reports, Marketing Budgets, Marketing projections, charts and graphs to support analytics and decision making
- Analyst: Analysts conduct research and analyze publicly available or privately collected data in Microsoft Excel to find patterns, trends, and insights that can help in decision-making and planning.
- Accountants and Bookkeepers: Accountants and bookkeepers use Microsoft Excel to process ledger transactions, group the data using excel tables, perform complex calculations, like amortization tables and depreciation schedules. They also use it to calculate product cost, allocate overhead, and perform budgeting and forecasting.
- Auditors and Financial Controller: Auditors use Microsoft Excel to reconcile the data and they utilize advanced features like: Pivot Tables, Pivot charts, Tracking, Trace Precedents, Trace Dependents, Remove Arrows, Show Formulas, Error Checking (includes Error Checking, Trace Error, Circular References), Evaluate Formula and more
- Administrative Assistants: Administrative assistants most of the times use mail merge, sorting and filtering as well as advanced layouts to view and print formatted data.
- Business Analysts: Business Analysts typically analyze business problem and recommend systematic solution using technology. A lot of times they work on the projects as liaisons between an organization’s stakeholders and the various forms of technology used to achieve professional goals and use Microsoft Excel to support data analysis and communicating their findings on patterns and trends so that the management team can find solutions to improve overall workplace efficiency.
- Sales Analyst, Price Analyst and Cost Estimators: Cost Estimators mostly use Excel to estimate item's cost structure but also estimate price increases and discounts using Excel formulas. By entering different line items for costs you can easily calculate the total cost for each item and then multiply by quantity to calculate estimates faster.
- Teachers, Instructors and College Professors: Due to widespread of google technologies in schools, teachers can either use Excel or they can use Google Sheets to convert any spreadsheet into a web page and share it with students to effectively communicate the ideas and increase material comprehension at schools.
- Investors & Bankers: Investors frequently use Excel spreadsheets to manage investment portfolio and keep track of investment performance. Using features of Microsoft Excel they can also calculate performance and degree of volatility.
- Loan officers, credit analysts and lenders can use Microsoft Excel to store data about the customers, use mail merge, track effectiveness of marketing campaigns, manage loan pipelines, analyze borrowers documents, exchange information with realtor partners and estimate total cost of borrowing
- Project Managers and project coordinators use excel to estimate the task completion timeline, manage project budget, analyze and manage project risks, assess project quality, create GANTT charts and report the status using Excel dashboards, charts and graphs
- Knowledge worker and Information Clerks - focus on productivity to accomplish tasks and use data import features and remove duplicate data points for data analysis, Pivot tables and charts to recognize trends and make sense of data and use Excel filters to simplify your data
Other Employment Assessment Tests
Personality Tests is only one category of tests used by companies during the hiring process. There are a lot of other assessment tests that might be used in the hiring process. Below is the list of tests typically used by employers to ensure candidate has the skills and potential to succeed on the job (you can use the link provided to review sample questions and download preparation material):
- Personality Test - measure how people differ in their ways of working in the teams with other and working as individual contributors.
- Leadership Test - measures individuals' abilities and skills as they refer to leading, managing and directing others
- Situational Judgement Test (SJT) - measures how candidate would behave in work-based situations similar to those real scenarios that could be encountered in the job
- Microsoft Excel Job Test - used during the pre-emp0loyment process to check how proficient candidates are with core Microsoft Excel features and capabilities. The type of Excel test is geared to the job descriptions and capabilities tested are typically related to the knowledge required to succeed on the job
- Aptitude Test - measures candidates analytical skills, pattern recognition, verbal reasoning skills, decision making abilities and ways of solving challenges
- Numerical Reasoning Test - measures candidate's ability to interpret numerical data, charts and graphs to do analytical calculations on the job
- Psychometric Test - measure candidates' suitability for a role based on the required personality characteristics
- Criteria Cognitive Aptitude Test (CCAT) - measures an individual's aptitude, or ability to solve problems, digest and apply information, learn new skills, and think critically
- IQ Tests - measures job candidate's intelligence, analytical skills and ability to recognize patterns
- Behavioral Test measure how people differ in their levels of motivation, values and opinions in relation to their interests.
- Customer Service Test - measures how well any given job candidate would fit with the company's needs and the overall position as a customer service representative
- Mechanical Knowledge Test - measures job candidate's mechanical understanding and mechanical knowledge
- Microsoft Word Assessment Test - measures candidate's knowledge of latest Microsoft Word features to validate skills of professionally formatting and collaborating on office documents
- Microsoft PowerPoint Assessment Test - measure candidate's skills to create professional PowerPoint Presentations
- Typing Test - measures job seeker typing speed and accuracy
Did You Know?
Microsoft Excel is a comprehensive tool that allows businesses to record, track, and analyze data essential for measuring company performance, maximizing return on investment, and defining goals – when used to its fullest potential. A new employee who can comfortably navigate Excel is prepared to immediately contribute by producing meaningful, data-driven spreadsheets, reports, and graphs to best serve company needs.
Typical Microsoft Excel Assessment Test helps predict a job candidate’s ability to:
- Import data from external database or ERP system
- Analyze data using Pivot Tables and Pivot charts
- Create Excel Dashboard to provide an overview of metrics and data in a single place
- Accurately apply formulas to analyze and process sales totals by date, representative, product or region.
- Use conditional formatting on cells with the goal of highlighting specific dates, values, or ranges.
Assessment Test Preparation Resources
Sample Excel Quiz
Question 1: Extract First Name from Full Name in Microsoft Excel
Question 2: Calculate End of the Month in Microsoft Excel
Question 3: Error when using Today() Function in Microsoft Excel
How To Prepare for Excel Assessment Test
One of the fastest ways to get ready for Excel Assessment Test is by learning more about the test and practicing sample questions. Here is why:
- It is the Fastest Way to learn: One of the fastest way to learn to get ready for assessment test is is to use hands on questions and exercises that covers relevant material. The big advantage of the file with practice questions is that it allows you to focus on the topics you already know and skip ahead to learn topics that you need to master.
- You Learn by doing hands on practice: There are many benefits to utilizing practice exercises , and adequately prepared for Employment Assessment Test. With practice exercise files, you can get a feel for the types of questions they should expect to see during the test period, and they will also help them understand areas they need to improve on. After reviewing their practice test results, however, they can get a better sense of which areas are weakest. Having this knowledge, you can then focus your efforts in a more productive manner.
- You actually learn the material: Recent studies show that a huge benefit of taking practice exercises increases familiarity of material. Using these study materials, you can get a feel for the layout and question types the exams will have and won't be as nervous when answering the actual questions.
- You can time yourself: If Assessment Test is timed, it can be a big problem for you if you aren't used to having a strict time limit. By taking practice exercises and knowing approximately how long it take for you to answer one question, you can calculate allowable time and successfully plan your actual exam. With testing exercises, you can can practice and time yourself as you work on questions.
Next Step: Secure your Dream Job!
Get Ready Pass Excel Assessment Test to Secure your Dream Job!
- Take a shortcut to learn how to get ready to pass the test the fastest way possible
- Learn how to answer 50 most frequently asked questions
- Learn from an expert who helped prepare students to pass Excel Assessment Test
Microsoft Excel is used in a lot of different jobs. Before hiring candidates, employers would like to make sure candidates have a good understanding of the application and will be able to use it to complete important functions that are required as part of the job.
Do you want to get ready for the Excel assessment exam quickly and pass it with the breeze? Download Top 50 Microsoft Excel Interview Questions and Answers ebook today to learn fast and get ready for the interview.
Who Created Training Materials
Vadim Mikhailenko, MBA, is an experienced coach, trainer and Consultant with over 20 years of professional experience
- Vadim works as a consultant and educator helping students to find jobs and get hired
- He has hired many people and knows interview and assessment test process from inside out
- Vadim holds Masters Degree in Computer Science and MBA degree from Keller Graduate School of Management
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Why PDF Download is the Best Option to Prepare for the Test
The best way to prepare for the test is to own preparation materials by downloading practice tests that match your needs. Unlike other cloud platforms we do not charge your recurring fees and allow your to download PDF, which you can use to get prepared for the assessment test. There is no shipment involved, as soon as payment is processed you can download the preparation material and start practicing.
Advantages of downloading assessment tests in PDF format to get ready for the assessment test:
- No Recurring Fees - you download the PDF file and only pay for preparation material once
- You do not need an Internet Connection to practice (you can download the test on your device and practice in the remote location to get ready for the test more effectively)
- PDF Assessment Tests are accessible on All Platforms and in any web browser (Operating Systems: MAC, Windows, IOS, Android or Linux. PDF Files can be opened in any browsers: Chrome, Firefox, Edge etc. PDF format is also device and resolution independent)
- PDF Assessment Tests are Searchable - you can use search features of your PDF reader to find specific question, tips, recommendation or text you might be looking for
- You Can make Annotations inside Downloaded PDF Assessment Tests (for example you can highlight questions, that might seem unclear, so you can come back and learn them later)
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