YouTube Video Tutorial

Microsoft Teams: Best Free Remote Work Tool For Small Business

Learn about the Best Free Remote Work Tool For Small Business available today!

 

Key Considerations when using this technology

Overview

  1. Cloud Version
  2. Mobile Version (IOS, Android)
  3. Desktop Version
  4. Web Experience – similar to Desktop

Versions of Microsoft Teams

  1. Reduce Cluttered Email
  2. Organize Groups
  3. Real-Time Collaboration
  4. Private Chat
  5. Public Conversation
  6. Audio/Video Calls
  7. Virtual Meetings

Benefits of Microsoft Teams

  1. Communicate with Co-Workers
  2. Manage Projects
  3. Manage Resources
  4. Manage Activities
  5. Individuals & Groups

Challenges Microsoft Teams Solves

  1. Reduce Cluttered Email
  2. Organize Groups
  3. Real-Time Collaboration
  4. Private Chat
  5. Public Conversation
  6. Audio/Video Calls
  7. Virtual Meetings

Challenges Microsoft Teams Helps With

1. Manage Projects
     2. Collaborate on Documents
     3. Host Meetings
     4. Calls and Chats
     5. Integrate Business Apps
    6. Manage Contacts
    7. Store and Share

Microsoft Teams – Central Hub

  1. Collaborate
  2. Co-Author work
  3. Chat and Call
  4. Virtual Meeting Space
  5. Integration with Apps
  6. 1-1 Conversations or in Groups
  7. Personalize workspace (gifts, stickers, emoji etc.)

Microsoft Teams Features

  1. Profile
  2. Search Bar
  3. Tabs Menu
  4. Sections Area
  5. Section Functions
  6. Stream/Feed Area
  7. Apps Area

Teams User Interface

  1. Activity
  2. Chat
  3. Teams
  4. Calendar
  5. Calls
  6. Files
  7. More

Microsoft Teams Concepts

  1. Activity
  2. Chat
  3. Teams
  4. Calendar
  5. Calls
  6. Files

How to Organize Teams

      1. By Project

  1. By Department
  2. By Program
  3. By Class
  4. By Initiative

Define Channels within Team

  1. Channel (within Team)
  2. Break by Topic
  3. Marketing Campaign
  4. Discussion
  5. Design
  6. Project
  7. Class

Channel Functions

1. Posts

  1. Files
  2. Wiki
  3. More (Add as needed)

Channel -> Posts Functions

  1. Exchange messages
  2. Attach Files/Images
  3. Schedule meetings
  4. @Mentions to send Push notifications

Channel -> Posts Functions

  1. Word, Excel, PowerPoint Online
  2. Multiple Ways to Collaborate
  3.  Comments
  4.  Conversations
  5. Version Control
  6. Auto Save Files

Channel -> Wiki Functions

1.     Standards

  1. Shared Documents
  2. Rules
  3. Methodologies

Microsoft Teams: Peer to Peer Chats

  1. Host Virtual Online Meetings
  2. Create a Calendar Event
  3. Invite others to Join
  4. Anyone can join
    1. Works within and without teams
    2. Join by Audio Conferencing

Effective Meetings in Microsoft Teams

  • Define Objective
  • Prepare Agenda
  • Capture Decisions
  • All Done in Teams
  • Use OneNote App

Working with Vendors Using Microsoft Teams

Vendors Identified

Video Creation Vendors

  • Mexomon Marketing Group
  • Rynaltee Video Creation
  • Toriox Advertising Agency

Meeting with Vendors

  • Learn about Vendors
  • Tell about the project
  • Share RFP & Answer Questions

Use Team to Collaborate with Vendors

  1. Real-Time Collaboration
  2. Private Chat
  3. Public Conversation
  4. Audio/Video Calls
  5. Virtual Meetings

Create Vendor Presentation

  1. PowerPoint Online
  2. Multiple Ways to Collaborate
    1. Comments
    2. Conversations
    3. Version Control
  3. Auto Save Files

Integrate Microsoft Teams with Asana

Planning & Tracking Tasks (Asana Integration)

  1. Asana Integration
  2. Tasks
  3. Tasks Grouping
  4. Task Assignments
  5. Task Progress

Asana App Integration with Microsoft Teams

  • Create Task
  • Link Project
  • Notification Settings

How Asana Projects Organized

  • To Do
  • Doing
  • Done

 

 

 

 

Next Steps

Below are other relevant resources available on the topic you can consider them to accelerate your learning

[PDF EBook Download] Microsoft Teams Overview: Features, Benefits, Tips and Tricks

Download PDF Ebook to learn about key features and benefits of  Microsoft Teams Overview:  how to use Microsoft Teams effectively, how to manage projects with Teams, how to effectively collaborate with co-workers and teammates and a lot more.

Download PDF EBook