Business Travel Planning Checklists

Checklist for business trave

Preparation for Business travel has a tendency to be very stressful. Not only are you concerned with traveling, you are concerned with making a positive business impression: you would like to make sure you are at your destination on time and ready for your event. As with business planning, successful business travel requires preparation. A well-planned business trip allows you to focus on the business portion of the trip without worrying about the travel arrangements.

I have developed multiple checklist to help you get ready for travel without adding any additional stress:

Key Considerations  for Travel Domestic or International Travel (List of considerations)

  • Flight Tickets/Confirmation #
  • Passport/Visa/Birth Certificate
  • Driver’s License/International Driver’s License
  • Birth Certificates/Marriage License
  • Cash/ Credit Cards/ Debit Card/ Traveler’s Checks
  • Hotel/ Accommodation Reservations
  • Car Rental Reservations
  • Foreign Currency/Coins for Tolls
  • Special Event Reservations
  • Business Cards
  • Print This List (For Repacking)
  • Emergency Numbers/Embassy Address
  • Pre-Paid Phone Card
  • Medical Information/ Vaccination Documents & Copies of Prescriptions
  • Vouchers/Coupons/Tickets
  • Itinerary
  • Travel Guide(s)/Maps & Directions
  • Foreign-Language Dictionary/Phrase Book
  • Journal/ Notebook & Pen


Electronic items to take with you onto the trip (Business Travel Checklist)

  • Cell Phone & Cell Phone Charger
  • Camera, Manual, Charger, Extra Memory/Battery
  • Video Camera, Manual, Charger, Extra Memory/Battery
  • Smartphone/Laptop/PDA & Charger
  • Electronic Game/Music Player & Charger
  • Headphones (Ear Bud/Noise Canceling)
  • Compact DVD Player & DVDs
  • Gaming Console & Games (For kids if they follow you on the trip)
  • Plug & Voltage Adaptors for Foreign Countries
  • Extra items in some categories (i.e. headphones, chargers, camera batteries)


Before leaving the house (Business Travel Checklist)

  • Arrange For Pet & Plant Care
  • Stop Routine Deliveries
  • Set Automatic Times for Several Lights & Radio/TV
  • Turn Down Thermostat (Use Vacation mode, if available)
  • Empty Refrigerator
  • Leave Keys & Itinerary With A Friend
  • Lock Windows, Garage, & Doors
  • Notify postal office and complete mail delivery form


Other Helpful items for the trip (Checklist)

  • Sunglasses
  • Anti-Bacterial Wipes or Gel
  • Small Sewing Kit/Safety Pins
  • First Aid Kit
  • Instant Glue
  • Mini Duct Tape
  • Keys
  • Luggage Locks
  • Massage Oil
  • Re-Sealable Zipper Storage Bags
  • Garbage Bags
  • Board Games/Playing Cards
  • Cotton Swabs
  • Scented Candle
  • Ear Plugs
  • Sports Gear
  • Umbrella
  • Reading Material
  • Tweezers/Nail Clippers
  • Small Mirror
  • Small Flashlight
  • Eyeglass Repair Kit/Lens Cloth
  • Fabric Glue
  • Toothpicks
  • Stain Remover Pen or Wipes
  • Multi-Tool Pocket Knife
  • Multi-Purpose Tool
  • Blow Dryer
  • Food Bars or Emergency Snack Food

Download Excel Business Travel Budget Planner Checklist

Other Helpful Video: How to file Business expense reporting


Next Steps

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